Stop losing money on untracked variation orders
ScopeShift digitises your entire VO lifecycle — from site capture to client approval to payment. Purpose-built for UK contractors. Live in minutes.
No credit card required · 14-day free trial · From £39/mo
The hidden cost of managing VOs in spreadsheets
If your team tracks variation orders in Excel, email, or WhatsApp, you are almost certainly losing money. Here is what the data shows.
Based on industry research, average UK contractor revenue lost to untracked or disputed variation orders annually.
Based on industry research, admin time spent chasing VO approvals via email, WhatsApp, and spreadsheets.
Based on industry research, final account disputes caused by poor VO documentation and missing audit trails.
How ScopeShift works
Four simple steps from instruction to payment. Every step tracked, documented, and audit-ready.
Instruction received
Client or site manager issues a verbal or written instruction. Log it in ScopeShift immediately — on site, from your phone.
Client approves
Send the VO to your client for digital approval via the client portal (Pro plans and above). They review, comment, and approve — all tracked.
Work executed
Allocate resources, track progress, and document completion with photos. Director sign-off when work is done.
Get paid
Price the VO, submit for payment, and track until approved. Full audit trail protects you at final account.
Everything you need to manage VOs properly
Built specifically for UK construction contractors. No US-centric tools, no enterprise bloat.
Capture VOs on site
Log variation orders instantly from the field with photos, voice notes, and drawing pin placement. No more scribbled notes lost on site.
Digital client approvals
Clients approve VOs through a dedicated portal (Pro plans and above) — no more chasing emails. Full audit trail for every approval.
Track every pound
Price VOs, track payment status, and see revenue at risk in real-time. Automated CIS deductions (Business+) and full VAT support built in.
Analytics & reports
Dashboard showing VO cycle times, revenue at risk, and project breakdowns (Pro plans and above). Export reports for final account negotiations.
Works on site
Android mobile app with offline support (Business+). Your field teams can log VOs even without signal — syncs when back online.
UK compliance built in
HMRC-compliant audit trails and GDPR data handling. UK data residency (London). Automated CIS tax deductions (Business+) and full VAT support including Reverse Charge.
70-90% cheaper than Procore
Enterprise-grade VO management at prices that make sense for SMEs. No annual contracts.
Starter
5 users, 5 projects, 2GB storage
- Full VO lifecycle
- HMRC audit trail
- Email support
Pro
15 users, 15 projects, 10GB storage
- Everything in Starter
- Xero/QuickBooks integration
- Client portal
Business
50 users, unlimited projects, 50GB
- Everything in Pro
- Sage integration
- Offline mobile access
All plans include a 14-day free trial. No credit card required.
ScopeShift pays for itself in the first month
If you manage £500k in VOs per year and recover just 5% of what is currently lost to poor tracking, that is £25,000 — vs £780/year for ScopeShift Pro.
Ready to take control of your variation orders?
Join UK contractors already managing VOs more efficiently. Start your 14-day free trial today — no credit card, no commitment.
No credit card required · 14-day free trial · Cancel anytime