Powerful features for modern construction
Everything your team needs to manage variation orders efficiently, from instruction to payment.
VO Lifecycle Management
Track every variation order from start to finish
ScopeShift provides a structured workflow that mirrors how construction teams actually work. From the moment a variation is identified to the final payment, every step is tracked, timestamped, and auditable.
Instruction Capture
Log VO instructions with full details, attach documents, photos, and correspondence. Assign to the right team member instantly.
Approval Workflows
Multi-tier approval chains with automatic escalation. Directors, contract admins, and QS each see relevant approval items.
Pricing & Valuation
Build up pricing with labour, materials, and plant. Generate professional valuations for client submission.
Status Tracking
Real-time visibility into every VO status. Filter by project, status, assignee, or value. Never lose track of a variation.
Client Portal
Transparent communication builds trust — available on Pro plans and above
Give your clients their own portal where they can view VO progress, approve variations, and access documents. Reduce email back-and-forth and speed up approvals.
Real-Time Visibility
Clients see live status updates on all their VOs without needing to call or email for updates.
Self-Service Approvals
Clients can review and approve VOs directly in the portal, with full audit trail of decisions.
Automated Notifications
Clients receive email notifications when VOs need attention, with direct links to the portal.
In-App Communication
Comment threads on each VO keep all communication contextual and documented between you and your clients.
Analytics Dashboard
Data-driven decisions for better outcomes — available on Pro plans and above
Understand your VO performance with powerful analytics. Identify bottlenecks, track revenue at risk, and measure team productivity across all your projects.
Revenue at Risk
See the total value of unapproved VOs and track the financial exposure across your portfolio.
Cycle Time Analysis
Measure how long VOs take at each stage. Identify delays and optimise your approval process.
Project Breakdowns
Detailed analytics per project with VO counts, values, approval rates, and trend analysis.
Resource Utilisation
Track team workload and assignment distribution to ensure balanced resource allocation.
Drawing & Photo Management
Visual context for every variation
Upload project drawings and place VO pins directly on them. Attach site photos, annotate images, and build a visual record of every variation order.
Drawing Pin Placement
Place pins on uploaded drawings to mark VO locations. Click a pin to see all associated VO details.
Photo Documentation
Capture and attach photos directly from mobile devices. Before and after documentation made easy.
Document Uploads
Upload drawings, specs, correspondence, and any supporting documents. Everything linked to the right VO.
Version ControlComing Q2 2026
Track drawing revisions and maintain a full history of document changes over the project lifecycle.
Role-Based Access Control
The right information for the right people
Define what each team member can see and do with granular role-based permissions. From directors who need the big picture to operatives who need task-level details.
Predefined Roles
Director, Contract Admin, Quantity Surveyor, and Operative roles come pre-configured with sensible defaults.
Granular Permissions
Control who can create, edit, approve, and delete VOs. Set financial approval limits per role.
Visibility Controls
Limit project and VO visibility based on role and assignment. Sensitive information stays protected.
Audit Trail
Every action is logged with user, timestamp, and details. Full accountability for compliance requirements.
Mobile Capabilities
Full power in the field
ScopeShift offers a dedicated Android app built with React Native, plus a responsive web experience that works on any device. Capture information on site and sync instantly with your team in the office.
Dedicated Android App
A dedicated React Native app for Android devices, plus a responsive web experience for any browser.
On-Site Photo Capture
Take photos directly from the app and attach them to VOs instantly. Geo-tagged and timestamped.
Voice Notes
Record voice memos on site and attach them to VOs. Perfect for capturing details while hands are busy.
Works Anywhere
Optimised for varying network conditions on construction sites. Offline queueing available on Business plans and above.
UK Compliance
CIS deductions and VAT, including the Domestic Reverse Charge
ScopeShift is built for the way UK construction is actually invoiced. Apply the right VAT treatment to every variation and track CIS deductions without spreadsheets or guesswork.
VAT Treatments
Set VAT per variation: Standard, Zero, Exempt, or Domestic Reverse Charge — so labour and materials are treated correctly on every valuation.
Domestic Reverse Charge
Handle the CIS Domestic Reverse Charge for VAT on qualifying construction services without manual workarounds.
CIS Deductions
Record subcontractor CIS deductions against payments, with void and payment-date tracking for an accurate position. Available on Business plans and above.
Built for UK Contractors
Designed around how British construction works — CIS, VAT, and the variation order lifecycle — not retrofitted from a generic project tool.
Accounting Integrations
Connect Xero, QuickBooks, and Sage
Keep your variation order data and your accounts in step. ScopeShift connects to the accounting tools UK contractors already use, so approved variations flow through to your books.
Xero & QuickBooks
Connect your Xero or QuickBooks account to sync customers and create invoices from approved variations. Available on Pro plans and above.
Sage Integration
Push your variation order data through to Sage to keep your finance team aligned. Available on Business plans and above.
CSV Export
Export variation and valuation data to CSV on every plan, ready for any accounting package or for your accountant.
Invoice-Ready Valuations
Build up priced valuations in ScopeShift so what you submit to the client matches what flows into your accounts.
Subcontractor RFQs & Cost Capture
Request quotes, compare them, and capture time-and-materials costs
Price variations with confidence. Send requests for quotation to subcontractors, compare their responses side by side, and capture time-and-materials costs from the field.
Subcontractor RFQs
Raise requests for quotation against a variation and send them to subcontractors, keeping every response linked to the right VO.
Quote Comparison
Compare returned subcontractor quotes side by side so you can choose the best price with a clear, documented decision trail.
Time & Materials Capture
Record labour, materials, and plant costs against a variation on a time-and-materials basis — ideal for dayworks and unpriced instructions.
Accurate Pricing
Roll captured costs and accepted quotes into the valuation so your client submission reflects the real cost of the work.
Ready to see these features in action?
Start your 14-day free trial and experience the full power of ScopeShift.